Payroll Manager
Davis, CA Davis, CA Full-time Full-time $69,300 - $98,300 a year $69,300 - $98,300 a year The Payroll Manager is responsible for overseeing and supervising the organizations payroll functions, ensuring pay is processed on time, accurately, and in compliance with government functions.
CommuniCare Health Centers mission is rooted in the underlying philosophy that health care is a right, not a privilege.
Our mission is characterized by the following commitments:
We provide comprehensive and high-quality health care to anyone in our community, regardless of insurance status or ability to pay.
We deliver health care in a supportive, safe environment emphasizing patient partnership, wellness and preventive health in all our services.
We invest in employees, learners and volunteers at all levels of the organization, as they are the foundation and heart of the work we do.
SITE/HOURS:
40 hours per week, Mon- Fri.
All hours are at our CommuniCare Health Centers Administrative Office.
Travel to other sites may be necessary.
CommuniCare Health Centers provides an inclusive workplace that promotes and values diversity and life experience.
CommuniCare encourages people of all backgrounds to apply including, but not limited to, Black, indigenous, people of color, immigrants, refugees, women, LGBTQI, people with disabilities, veterans, individuals of all ages and religions, as well as those who have experienced the criminal justice system.
Responsibilities:
The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned.
Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Project management for new system implementations.
Identify and recommend updates to the payroll software, systems, and procedures.
Responsible for preparation and processing of bi-weekly payroll for more than 400 employees; review and ensure accuracy of approved timesheets; track and deduct garnishments and other special payroll deductions.
Responsible for the coordination efforts between payroll, human resources (HR), finance and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.
g.
labor, overtime, leave balances, head count, and retirement contribution reports).
Handle the administration of the electronic timekeeping system.
Review valid departments and projects for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service.
Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to CommuniCare policies including compliance with federal/state/local regulations.
Collaborate with the HR department regarding employee leaves of absence.
Oversee maintenance of payroll records and files including but not limited to sick time, vacation, PTO, holidays and other accrued leave.
Respond to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and other inquiries.
Determine employee 403(b) eligibility for employer match and communicate to HR department.
Calculate 403(b) match and discretionary contributions.
Reconcile health benefits premium invoices monthly and report ACA totals to be downloaded by current payroll company at year-end.
Recruit, interview, hire, and train new staff in the department.
Oversee the daily workflow as well as the quality and accuracy of the work of the department.
Provide constructive and timely feedback to the team Maintain current knowledge with the payroll processing system updates and changes in applicable federal and state wage and tax laws.
Review quarterly and year end tax and payroll reports.
Assist with development and implementation of payroll practices, policies, and procedures.
Provide training as necessary to managers and employees regarding payroll-related functions.
Facilitate audits by providing records and documentation to auditors.
Perform other duties and special projects as assigned.
Education/
Experience:
Bachelors degree or equivalent in Accounting, Business Administration, Human Resources, or a related field strongly preferred, or five or more years experience doing payroll-related activities, or an equivalent combination of education and experience.
Ability to maintain confidentiality and exercise extreme discretion.
Special Skills/Equipment:
Extensive knowledge of the payroll function including preparation, balancing, internal controls, and payroll taxes.
Must be able to demonstrate intermediate to advanced understanding of federal and state wage and hour law.
Strong supervisory and leadership skills.
Strong analytical and problem-solving skills.
Must be computer literate at an intermediate level or more and able to use web-based payroll system and Microsoft Office computer applications.
Intermediate proficiency (or more) in Excel strongly preferred.
Demonstrated skills with general accounting principles, bookkeeping, and payroll systems required.
Must have a commitment to excellence and high standards.
Must have proven record of high level of being detail-oriented.
Must provide proof of current drivers license and auto insurance.
Expectations:
Must have Intermediate to advanced written and oral skills, strong organizational, problem-solving and analytical skills.
Must have ability to manage priorities and workflow and the ability to use available resources and references.
Ability to exercise good judgment and diplomacy in handling appropriately sensitive or confidential information or situations, and strong demonstrated judgment abilities to know when to refer situations or information to higher authorities.
Required to have versatility, flexibility and a willingness to work positively and constructively within constantly changing priorities.
Expected to have strong interpersonal skills and the ability to understand and follow written/verbal instructions.
Attendance and punctuality are necessary.
Able to work independently with little or no supervision.
Required to have the ability to deal effectively with a diversity of individuals at all organizational levels and with external customers.
Physical Requirements and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to operate office equipment, including copiers, fax machines, computer equipment.
Must be able to sit for long periods of time, with occasional walking.
Requires a moderate level of mobility, dexterity, and flexibility in order to perform essential functions.
The employee is occasionally required to stand, walk, bend, reach with hands and arms, and to lift 25 lbs.
Hearing and close vision abilities required.
Work is performed in a typical office environment with moderate equipment noise.
Travel to all agency sites required.
PAY/
Benefits:
Compensation depends on experience.
Health, dental, vision, flexible spending account, life insurance, long- and short-term disability, retirement, EAP, paid holidays, vacation and sick leave available.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
CommuniCare Health Centers mission is rooted in the underlying philosophy that health care is a right, not a privilege.
Our mission is characterized by the following commitments:
We provide comprehensive and high-quality health care to anyone in our community, regardless of insurance status or ability to pay.
We deliver health care in a supportive, safe environment emphasizing patient partnership, wellness and preventive health in all our services.
We invest in employees, learners and volunteers at all levels of the organization, as they are the foundation and heart of the work we do.
SITE/HOURS:
40 hours per week, Mon- Fri.
All hours are at our CommuniCare Health Centers Administrative Office.
Travel to other sites may be necessary.
CommuniCare Health Centers provides an inclusive workplace that promotes and values diversity and life experience.
CommuniCare encourages people of all backgrounds to apply including, but not limited to, Black, indigenous, people of color, immigrants, refugees, women, LGBTQI, people with disabilities, veterans, individuals of all ages and religions, as well as those who have experienced the criminal justice system.
Responsibilities:
The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned.
Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Project management for new system implementations.
Identify and recommend updates to the payroll software, systems, and procedures.
Responsible for preparation and processing of bi-weekly payroll for more than 400 employees; review and ensure accuracy of approved timesheets; track and deduct garnishments and other special payroll deductions.
Responsible for the coordination efforts between payroll, human resources (HR), finance and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.
g.
labor, overtime, leave balances, head count, and retirement contribution reports).
Handle the administration of the electronic timekeeping system.
Review valid departments and projects for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service.
Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to CommuniCare policies including compliance with federal/state/local regulations.
Collaborate with the HR department regarding employee leaves of absence.
Oversee maintenance of payroll records and files including but not limited to sick time, vacation, PTO, holidays and other accrued leave.
Respond to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and other inquiries.
Determine employee 403(b) eligibility for employer match and communicate to HR department.
Calculate 403(b) match and discretionary contributions.
Reconcile health benefits premium invoices monthly and report ACA totals to be downloaded by current payroll company at year-end.
Recruit, interview, hire, and train new staff in the department.
Oversee the daily workflow as well as the quality and accuracy of the work of the department.
Provide constructive and timely feedback to the team Maintain current knowledge with the payroll processing system updates and changes in applicable federal and state wage and tax laws.
Review quarterly and year end tax and payroll reports.
Assist with development and implementation of payroll practices, policies, and procedures.
Provide training as necessary to managers and employees regarding payroll-related functions.
Facilitate audits by providing records and documentation to auditors.
Perform other duties and special projects as assigned.
Education/
Experience:
Bachelors degree or equivalent in Accounting, Business Administration, Human Resources, or a related field strongly preferred, or five or more years experience doing payroll-related activities, or an equivalent combination of education and experience.
Ability to maintain confidentiality and exercise extreme discretion.
Special Skills/Equipment:
Extensive knowledge of the payroll function including preparation, balancing, internal controls, and payroll taxes.
Must be able to demonstrate intermediate to advanced understanding of federal and state wage and hour law.
Strong supervisory and leadership skills.
Strong analytical and problem-solving skills.
Must be computer literate at an intermediate level or more and able to use web-based payroll system and Microsoft Office computer applications.
Intermediate proficiency (or more) in Excel strongly preferred.
Demonstrated skills with general accounting principles, bookkeeping, and payroll systems required.
Must have a commitment to excellence and high standards.
Must have proven record of high level of being detail-oriented.
Must provide proof of current drivers license and auto insurance.
Expectations:
Must have Intermediate to advanced written and oral skills, strong organizational, problem-solving and analytical skills.
Must have ability to manage priorities and workflow and the ability to use available resources and references.
Ability to exercise good judgment and diplomacy in handling appropriately sensitive or confidential information or situations, and strong demonstrated judgment abilities to know when to refer situations or information to higher authorities.
Required to have versatility, flexibility and a willingness to work positively and constructively within constantly changing priorities.
Expected to have strong interpersonal skills and the ability to understand and follow written/verbal instructions.
Attendance and punctuality are necessary.
Able to work independently with little or no supervision.
Required to have the ability to deal effectively with a diversity of individuals at all organizational levels and with external customers.
Physical Requirements and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to operate office equipment, including copiers, fax machines, computer equipment.
Must be able to sit for long periods of time, with occasional walking.
Requires a moderate level of mobility, dexterity, and flexibility in order to perform essential functions.
The employee is occasionally required to stand, walk, bend, reach with hands and arms, and to lift 25 lbs.
Hearing and close vision abilities required.
Work is performed in a typical office environment with moderate equipment noise.
Travel to all agency sites required.
PAY/
Benefits:
Compensation depends on experience.
Health, dental, vision, flexible spending account, life insurance, long- and short-term disability, retirement, EAP, paid holidays, vacation and sick leave available.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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