Extra Help Clerical - Administrative Clerk
Davis, CA Davis, CA Temporary Part-time Temporary Part-time $20.
26 an hour $20.
26 an hour 22 hours ago 22 hours ago 22 hours ago How to Apply:
Interested individuals must submit a completed application packet, which consists of an application, resume, and any other documentation deemed appropriate.
Please visit our website at https:
//www.
ysaqmd.
org/about-the-district/employment-salaries/ to complete and submit the application packet.
Resumes must be included, and not in lieu of the required application materials.
EXTRA HELP - TEMPORARY WORK ASSIGNMENT An individual may be hired as Extra Help Employee for a temporary work assignment at such compensation as determined by Yolo-Solano Air Quality Management District Rules & Regulations.
Extra Help Employees are typically hired at an hourly rate of pay at the first step of the salary range.
Extra Help Employees are paid only for hours worked.
Extra Help Employees are entitled to legally mandated benefits, which do not include paid vacation or holidays.
Extra Help Employees do not have status.
Extra Help Employment is temporary and may end at any time.
EXTRA-HELP APPOINTMENT:
Extra help positions are limited to less than 20 hours per week for less than one year or less than 1000 hours per fiscal year.
DEFINITION Performs a variety of clerical support tasks including receptionist duties, billing, typing, and filing; and performs other related duties as required.
SUPERVISION RECEIVED AND EXERCISED The Extra Help - Clerical receives immediate supervision from the assigned lead person, supervisor, or manager, and exercises no supervision of staff.
CLASS CHARACTERISTICS This is the entry and training level class.
Incumbents work under immediate supervision and perform repetitive or closely-related duties according to established procedures.
EXAMPLES ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Receptionist duties include receiving and greeting customers, both in person and over the phone; referring callers to appropriate individuals; providing the public and employees with general procedural information regarding District programs and or services; distributing and explaining forms.
Establish and maintain a central filing system; sort and file information based on content or another classification method; purge files, conduct file search to locate misplaced documents and/or files; compile data and/or research information.
Scan documents per established procedures; verify the accuracy of scanned documents and ensure data is properly indexed.
Type and proofread memos, letters, permits, reports, and other documents as required.
Schedule meetings and appointments.
Open and distribute mail; process outgoing mail.
Support for accounts payable and receivable including clerical recordkeeping duties.
Use of photocopiers and sorter for mass mailings.
Perform related duties and responsibilities as required and/or assigned.
Establishes positive working relationships with representatives of outside organizations, state/local agencies and associations, vendors, District management and staff, and the public.
Performs other duties as assigned.
QUALIFICATION GUIDELINES Education and/or Experience High school diploma or General Education Development (GED), supplemented by one (1) year of full-time work experience that demonstrates possession of and competency in the requisite knowledge and abilities.
Certification in a clerical and/or accounting school program may substitute for one year of full-time experience.
Knowledge and Abilities Knowledge of:
Assigned division functions, programs, policies, and procedures.
Administrative support functions, including typing, preparing reports, maintaining files, and database entry.
Considerable knowledge of automated and manual filing systems Basic principles of mathematics.
Methods and techniques for record-keeping and report preparation and writing.
Occupational hazards and standard safety practices.
Practices and methods of office procedures and processes, including the use of standard office equipment such as a computer and applicable software.
English usage, spelling, vocabulary, grammar, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
Ability to:
Perform responsible administrative support work involving the use of independent judgment and personal initiative.
Understand the organization and operation of the assigned division, other District divisions, and external agencies.
Learn the policies, procedures, and guidelines of the area to which assigned in a timely manner.
Interpret and apply division rules and policies.
Independently prepare correspondence.
Meet deadlines.
Respond to requests and inquiries from the general public.
Operate and use modern office equipment, including a computer.
Perform mathematical calculations quickly and accurately.
Read, interpret, and record data accurately.
Organize, prioritize, and follow up on work assignments.
Sort alphabetically and numerically, sort by content.
Work independently and as part of a team.
Make sound decisions within established guidelines.
Follow written and oral directions.
Observe safety principles and work in a safe manner.
Compile and review information.
Prepare records and reports.
Use initiative and exercise independent judgment.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Use English effectively to communicate in person, over the telephone, and in writing.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
PHYSICAL ABILITIES Work is performed in an office setting with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Must be able to perform essential functions of the job.
This position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities.
Position requires grasping, repetitive hand-eye coordination, and fine manipulation skills for preparing reports and data using a PC keyboard, computer mouse, and various office equipment.
This position also requires good listening skills and the occasional need to lift, drag and push files, computer reports, or other materials weighing up to 25 pounds.
Travel by vehicle is required.
At times the public can disagree with the requirements of regulatory agencies and may be difficult to work with.
This position must be able to handle these types of situations with diplomacy and tact.
WORKING CONDITIONS - ENVIRONMENTAL ELEMENTS Incumbents perform work in an office setting with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
There is limited exposure to weather conditions when traveling to outside locations such as the bank, car wash, and/or post office.
SPECIAL REQUIREMENTS This position must possess a valid California Class C Driver's License.
Safety training as required by the District.
FSLA Status:
Non-exempt Job Types:
Part-time, Temporary Pay:
$20.
26 per hour Schedule:
Day shift Monday to Friday People with a criminal record are encouraged to apply Education:
High school or equivalent (Preferred)
Experience:
clerical:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
26 an hour $20.
26 an hour 22 hours ago 22 hours ago 22 hours ago How to Apply:
Interested individuals must submit a completed application packet, which consists of an application, resume, and any other documentation deemed appropriate.
Please visit our website at https:
//www.
ysaqmd.
org/about-the-district/employment-salaries/ to complete and submit the application packet.
Resumes must be included, and not in lieu of the required application materials.
EXTRA HELP - TEMPORARY WORK ASSIGNMENT An individual may be hired as Extra Help Employee for a temporary work assignment at such compensation as determined by Yolo-Solano Air Quality Management District Rules & Regulations.
Extra Help Employees are typically hired at an hourly rate of pay at the first step of the salary range.
Extra Help Employees are paid only for hours worked.
Extra Help Employees are entitled to legally mandated benefits, which do not include paid vacation or holidays.
Extra Help Employees do not have status.
Extra Help Employment is temporary and may end at any time.
EXTRA-HELP APPOINTMENT:
Extra help positions are limited to less than 20 hours per week for less than one year or less than 1000 hours per fiscal year.
DEFINITION Performs a variety of clerical support tasks including receptionist duties, billing, typing, and filing; and performs other related duties as required.
SUPERVISION RECEIVED AND EXERCISED The Extra Help - Clerical receives immediate supervision from the assigned lead person, supervisor, or manager, and exercises no supervision of staff.
CLASS CHARACTERISTICS This is the entry and training level class.
Incumbents work under immediate supervision and perform repetitive or closely-related duties according to established procedures.
EXAMPLES ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Receptionist duties include receiving and greeting customers, both in person and over the phone; referring callers to appropriate individuals; providing the public and employees with general procedural information regarding District programs and or services; distributing and explaining forms.
Establish and maintain a central filing system; sort and file information based on content or another classification method; purge files, conduct file search to locate misplaced documents and/or files; compile data and/or research information.
Scan documents per established procedures; verify the accuracy of scanned documents and ensure data is properly indexed.
Type and proofread memos, letters, permits, reports, and other documents as required.
Schedule meetings and appointments.
Open and distribute mail; process outgoing mail.
Support for accounts payable and receivable including clerical recordkeeping duties.
Use of photocopiers and sorter for mass mailings.
Perform related duties and responsibilities as required and/or assigned.
Establishes positive working relationships with representatives of outside organizations, state/local agencies and associations, vendors, District management and staff, and the public.
Performs other duties as assigned.
QUALIFICATION GUIDELINES Education and/or Experience High school diploma or General Education Development (GED), supplemented by one (1) year of full-time work experience that demonstrates possession of and competency in the requisite knowledge and abilities.
Certification in a clerical and/or accounting school program may substitute for one year of full-time experience.
Knowledge and Abilities Knowledge of:
Assigned division functions, programs, policies, and procedures.
Administrative support functions, including typing, preparing reports, maintaining files, and database entry.
Considerable knowledge of automated and manual filing systems Basic principles of mathematics.
Methods and techniques for record-keeping and report preparation and writing.
Occupational hazards and standard safety practices.
Practices and methods of office procedures and processes, including the use of standard office equipment such as a computer and applicable software.
English usage, spelling, vocabulary, grammar, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
Ability to:
Perform responsible administrative support work involving the use of independent judgment and personal initiative.
Understand the organization and operation of the assigned division, other District divisions, and external agencies.
Learn the policies, procedures, and guidelines of the area to which assigned in a timely manner.
Interpret and apply division rules and policies.
Independently prepare correspondence.
Meet deadlines.
Respond to requests and inquiries from the general public.
Operate and use modern office equipment, including a computer.
Perform mathematical calculations quickly and accurately.
Read, interpret, and record data accurately.
Organize, prioritize, and follow up on work assignments.
Sort alphabetically and numerically, sort by content.
Work independently and as part of a team.
Make sound decisions within established guidelines.
Follow written and oral directions.
Observe safety principles and work in a safe manner.
Compile and review information.
Prepare records and reports.
Use initiative and exercise independent judgment.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Use English effectively to communicate in person, over the telephone, and in writing.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
PHYSICAL ABILITIES Work is performed in an office setting with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Must be able to perform essential functions of the job.
This position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities.
Position requires grasping, repetitive hand-eye coordination, and fine manipulation skills for preparing reports and data using a PC keyboard, computer mouse, and various office equipment.
This position also requires good listening skills and the occasional need to lift, drag and push files, computer reports, or other materials weighing up to 25 pounds.
Travel by vehicle is required.
At times the public can disagree with the requirements of regulatory agencies and may be difficult to work with.
This position must be able to handle these types of situations with diplomacy and tact.
WORKING CONDITIONS - ENVIRONMENTAL ELEMENTS Incumbents perform work in an office setting with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
There is limited exposure to weather conditions when traveling to outside locations such as the bank, car wash, and/or post office.
SPECIAL REQUIREMENTS This position must possess a valid California Class C Driver's License.
Safety training as required by the District.
FSLA Status:
Non-exempt Job Types:
Part-time, Temporary Pay:
$20.
26 per hour Schedule:
Day shift Monday to Friday People with a criminal record are encouraged to apply Education:
High school or equivalent (Preferred)
Experience:
clerical:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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